The integration of advanced image recognition technologies such as Optical Character Recognition (OCR) also allows cloud-based DMS to convert physical documents – printed, handwritten, or photographed – into fully indexed digital assets. Doing so not only enables business users to conveniently retrieve, access, and edit paper-turned-electronic documents, but also allows for more enhanced security and accounting.
Leading DMS solutions can automate all of this, enabling organisations to optimise their digital transformations with unparalleled speed, scale, and accuracy. They also offer advanced features such as device management and content management, adding another layer of data security by ensuring that only authorised users and devices can access critical business documents.
Moreover, since documents digitised through Document Management Software are available on the cloud, it becomes possible for multiple users to work at the same document in real-time. This unlocks massive cross-function collaboration opportunities and streamlines document workflows to deliver higher productivity.